A short thank-you email after an interview is polite and keeps you in the interviewer's mind. Fill in a few details and pick the moment you are writing at.
Your email
Subject:Thank you — [Job you interviewed for] interview
Dear [Interviewer's name],
Thank you for taking the time to meet me today to discuss the [Job you interviewed for] position at [Company name]. I enjoyed learning more about the role and the team, especially [Something you discussed].
Our conversation confirmed my interest in the role. I believe [A strength to mention] will help me contribute from the start.
Please let me know if you need any more information from me. I look forward to hearing about the next steps.
Best regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Same-day thank you
Subject: Thank you — [Job you interviewed for] interview
Dear [Interviewer's name],
Thank you for taking the time to meet me today to discuss the [Job you interviewed for] position at [Company name]. I enjoyed learning more about the role and the team, especially [Something you discussed].
Our conversation confirmed my interest in the role. I believe [A strength to mention] will help me contribute from the start.
Please let me know if you need any more information from me. I look forward to hearing about the next steps.
Best regards,
[Your name]
Follow-up after a week
Subject: Following up on my interview for [Job you interviewed for] on [Interview date]
Dear [Interviewer's name],
I hope you are well. I interviewed for the [Job you interviewed for] position at [Company name] on [Interview date], and I wanted to follow up on the status of my application.
I remain very interested in the role, and I believe [A strength to mention] would help me contribute from the start. If you need anything more from me, such as references or documents, I am happy to share them.
Could you let me know if there is an update on the next steps or the expected timeline? Thank you for your time.
Best regards,
[Your name]
After the final round
Subject: Thank you — final interview for [Job you interviewed for]
Dear [Interviewer's name],
Thank you for meeting me on [Interview date] for the final round of interviews for the [Job you interviewed for] position at [Company name]. I appreciate the time you and the team have given me throughout the process.
I especially valued our discussion about [Something you discussed]. Having met the team and learned more about the work, I am even more sure that this is the right role for me, and that [A strength to mention] will help me make a good start.
Please let me know if there is anything else you need from me to complete the process. I look forward to hearing from you.
Best regards,
[Your name]
Tips
Send it the same day, or within 24 hours of the interview.
Mention one thing you discussed. It shows you were listening and helps the interviewer remember you.
If several people interviewed you, send each a short email and change a line or two in each.
Ask for the interviewer's email at the end of the interview, or ask the recruiter to pass your note on.
Follow up once if you have heard nothing for a week. If they gave you a timeline, wait until it has passed.
Frequently Asked Questions
Should I send a thank you email after an interview?
Yes. It takes two minutes, it is polite, and it keeps you in the interviewer's mind while they decide.
When should I send it?
The same day or within 24 hours. After a final round, send it the same day if you can.
What should I write in a follow-up email when I have heard nothing?
Mention the role and the date of your interview, say you are still interested, and ask politely about the next steps or the timeline. Keep it to a few lines.
What if I don't have the interviewer's email address?
Send it to the recruiter or HR contact who arranged the interview and ask them to pass on your thanks.