Fill in your details to get a polite, professional resignation letter. Pick a style, then copy it, email it or download it as a PDF.
Your letter
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this letter as formal notice of my resignation from the position of [Your job title] at [Company name]. In line with my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I am grateful for the opportunities I have had here and for the support of the team. Over the coming weeks I will do everything I can to make the handover smooth, including documenting my work and helping whoever takes over my responsibilities.
Please let me know the next steps for the exit process, including the handover, the return of company property and my final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Standard
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
Please accept this letter as formal notice of my resignation from the position of [Your job title] at [Company name]. In line with my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
I am grateful for the opportunities I have had here and for the support of the team. Over the coming weeks I will do everything I can to make the handover smooth, including documenting my work and helping whoever takes over my responsibilities.
Please let me know the next steps for the exit process, including the handover, the return of company property and my final settlement.
Thank you again for your guidance and support.
Sincerely,
[Your name]
Short and simple
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation — [Your name]
Dear [Manager's name],
I am writing to resign from my position as [Your job title] at [Company name]. My last working day will be [Last working day], in line with my notice period of [Notice period].
Thank you for the opportunities during my time here. I will make sure my work is handed over properly before I leave.
Regards,
[Your name]
Warm, with thanks
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation from the position of [Your job title]
Dear [Manager's name],
It is with mixed feelings that I resign from my position as [Your job title] at [Company name]. After my notice period of [Notice period], my last working day will be [Last working day].
[Reason for leaving]
Working with you and the team has taught me a great deal, and I am thankful for your trust and encouragement. I will leave with many good memories and hope we stay in touch.
Until my last day I will stay fully committed to my work and to handing everything over properly.
With thanks and best wishes,
[Your name]
Asking for an early release
[Date of the letter]
[Manager's name]
[Manager's job title]
[Company name]
Subject: Resignation and request for early release — [Your job title]
Dear [Manager's name],
Please accept this letter as my resignation from the position of [Your job title] at [Company name]. My notice period is [Notice period], which would make [Last working day] my last working day.
[Reason for leaving]
I would be grateful if you could consider relieving me before that date. I will complete a full handover before I leave, and I am happy to adjust the remaining notice against my leave balance or settle it as the company's policy allows.
Thank you for your understanding and for everything I have learned here.
Sincerely,
[Your name]
Tips
Tell your manager in a meeting or on a call first, then send the letter the same day so the date is on record.
Check the notice period in your offer or appointment letter. It usually runs from the day you hand in your resignation, unless your contract says otherwise.
Keep it short and positive. You don't have to explain why you are leaving, and a resignation letter is not the place for complaints.
Email it to your manager with HR in copy, and keep a copy for yourself.
Ask HR when you will get your final settlement and your relieving or experience letter.
Frequently Asked Questions
How do I write a resignation letter?
Address it to your manager, say clearly that you are resigning and from which position, give your notice period and last working day, thank them, and offer to hand over your work. Sign it with your name. Three or four short paragraphs are enough.
Do I have to give a reason for resigning?
No. A reason is optional, and many people leave it out. If you give one, keep it to one positive sentence, such as a new role or moving cities.
How is the last working day worked out?
Count your notice period from the date you hand in the letter, unless your contract says otherwise. For example, with 30 days' notice from 1 October, the last working day is usually 30 October. The notice period calculator works it out for any date.
Can I send my resignation by email?
Yes. Most employers accept a resignation by email. Paste the letter into the email body or attach it as a PDF, send it to your manager and copy HR.