New employers usually ask for your relieving letter, and often your experience letter, before or soon after you join. Fill in your details to get a clear request to send HR.
Your email
Subject:Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I am writing to request my relieving letter and experience letter, so that I can share them with my new employer.
My details are below for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also let me know when my full and final settlement will be processed, and whether anything is pending from my side, such as the clearance form, the return of company assets or other exit formalities? I would like to complete everything before my last day.
My work email will stop working after [Last working day], so please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number].
Thank you for your help.
Regards,
[Your name]
Words in [brackets] are what you replace. The generator above fills them in for you.
Before your last day
Subject: Request for relieving and experience letters — [Your name] (Employee ID [Employee ID])
Dear [HR contact's name],
My last working day at [Company name] is [Last working day]. I am writing to request my relieving letter and experience letter, so that I can share them with my new employer.
My details are below for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
Could you also let me know when my full and final settlement will be processed, and whether anything is pending from my side, such as the clearance form, the return of company assets or other exit formalities? I would like to complete everything before my last day.
My work email will stop working after [Last working day], so please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number].
Thank you for your help.
Regards,
[Your name]
Follow-up after leaving
Subject: Follow-up: relieving letter, experience letter and full and final settlement — [Your name]
Dear [HR contact's name],
I hope you are well. My last working day at [Company name] was [Last working day], and I have not yet received my relieving letter or experience letter. I am writing to follow up on both, and on the status of my full and final settlement.
My details are below for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If anything is still pending from my side, please let me know and I will complete it straight away. Otherwise, could you tell me when I can expect the letters and the settlement?
Please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number]. Thank you for your help.
Regards,
[Your name]
Urgent: new employer needs it
Subject: Urgent: relieving and experience letters needed by [Needed by] — [Your name]
Dear [HR contact's name],
My new employer has asked for my relieving letter and experience letter from [Company name] as part of my joining process, and I need to submit them by [Needed by]. I would be very grateful if you could issue them as a priority.
My details are below for reference:
Name: [Your name]
Employee ID: [Employee ID]
Designation: [Your designation]
Date of joining: [Date of joining]
Last working day: [Last working day]
If the final letters will take longer, could you please share a soft copy, or a letter confirming my designation and dates of employment, in the meantime? I am happy to complete anything still pending from my side, such as the clearance form or the return of company assets, straight away.
Please send the letters and any updates to my personal email, [Personal email], or call me on [Phone number]. Thank you for your help.
Regards,
[Your name]
Tips
Ask before your last day, while you still have access to email and colleagues, and finish the clearance or no-dues process quickly. Letters are often issued only after it is complete.
Check every letter you receive: your name, designation and dates of joining and leaving should match your offer letter and payslips. Background checks compare them.
Ask HR to update your date of exit in your EPF account, so that you can transfer the balance to your new employer.
Ask what your full and final settlement includes, such as pending salary, leave encashment and any bonus, minus recoveries like a notice buyout.
Keep soft copies of the letters, your payslips and your Form 16 in one place. You will need them again at future jobs.
Frequently Asked Questions
What is the difference between a relieving letter and an experience letter?
A relieving letter confirms that you resigned, were relieved of your duties on a given date and completed the exit process. An experience letter confirms your designation and how long you worked there. Many companies combine the two in one letter.
When will I get my relieving letter?
Usually on your last working day or soon after, once clearance is complete. Timelines vary by company, so ask HR for a date.
What if HR doesn't reply?
Follow up in writing every few days and copy your former manager or the HR head, keeping a record of every request. Ask your new employer whether payslips and your offer letter will do as proof of employment in the meantime.
Can an employer hold back the relieving letter?
Many employers issue it only after notice period dues are settled and company assets are returned. Clearing those, or agreeing a buyout, usually resolves it.